1.Introduction

REGES Online is the new digital system developed by the Romanian Labour Inspectorate for managing employee records. Starting at the end of 2025, all companies in Romania with employees were required to transition to this platform, replacing the former REVISAL system.

This change is part of a wider process of digitalization of the relationship between employers and state institutions. Although it requires an initial learning and adaptation effort, REGES Online also brings clear benefits: faster access, transparency and reduced bureaucracy in the long run.

In this article we’ll tell you what REGES Online is, how it works and the main news you need to keep in mind as an employer.

2.What is REGES Online?

REGES Online is a web-based platform that allows employers to register, update, and submit employee information entirely online. The new system replaced the desktop-based REVISAL application and provides easier access, real-time updates, and greater transparency in the relationship with the Romanian Labour Inspectorate.

3.Who is obliged to use REGES Online?

All employers in Romania who have at least one employee are obliged to use REGES Online to manage the general register of employees.

4.Steps for creating the REGES account

Here are the main steps for creating an employer account in REGES Online:

1. Creating and accessing the employer account in REGES Online using the authentication methods available on the platform;
2. Checking the data transferred from REVISAL – for companies that previously had registered employees, the database was automatically migrated to REGES Online;
3. Designating the person or persons responsible for managing the register, either internally within the company or through an external service provider;
4. Checking the existing information and identifying any errors or inconsistencies in employee and employment contract data;
5. Completing the additional information required by REGES Online that was not previously included in REVISAL, such as education level or other mandatory details related to employment contracts;
6. Correcting and updating the data where the existing information does not reflect the actual situation;
7. Establishing a clear internal process for managing REGES Online, including training the responsible personnel or working with payroll and personnel administration specialists.

5.Important Update: Suspensions Due to Temporary Incapacity for Work

One of the most significant changes brought by REGES Online is the obligation to register in the platform suspensions of individual employment contracts due to temporary incapacity for work (sick leave). This type of suspension was not reported in REVISAL, but is now mandatory in REGES Online.

What does this mean for employers?

For each medical certificate received from employees, the employer is obliged to:
– record the suspension in REGES Online within 3 working days of receipt of the certificate;
– keep a clear record of the date of receipt of each sick leave;
– assign an entry number to each certificate from the company’s general correspondence register.

This measure introduces a clearer traceability of medical documents and involves adapting internal HR processes.

Recommendations for employers:

– Review the internal flow regarding the receipt of medical certificates;
– Make sure there is an inbound register or equivalent digital system for assigning numbers;
– Train your HR staff or work with your accounting firm to meet the 3-day legal deadline;
– Keep a clear and organized record in case of an ITM inspection.

6.REGES Online and Payroll – Two Processes That Need to Work Together

Proper management of REGES Online should not be viewed separately from the payroll process. New hires, contract amendments, suspensions, terminations, and medical leave directly affect payroll calculations and the employer’s reporting obligations.

Therefore, it is important to keep personnel administration, timesheet, and payroll information continuously aligned. Delayed or incorrectly recorded information can lead to payroll discrepancies, incorrect tax filings, or inconsistencies between personnel records and the data reported to the authorities.

A well-organized process requires a clear flow of information: from personnel documents and REGES Online management to timesheets, payroll calculations, tax filings, and the payment of related obligations.

At C&C Financial Services, we treat payroll and personnel administration as integrated processes, ensuring that employee information is managed consistently, accurately, and on time.

7.Monthly Payroll and REGES Checklist

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Download the CCFS monthly checklist with 15 key checks to complete before payroll closing, or see how we can manage payroll and personnel administration for your company here.

Although REGES Online is primarily a platform for employers, it also brings some important news for employees. Here’s what employees need to know:

Direct access to personal information

Employees can create their own account in REGES Online and view:

• registered individual employment contract;
• function and its COR code;
• date of employment, type of contract and working hours;
• changes to salary or contract;
• suspensions, terminations or other operations carried out by the employer.

The access is based on your National ID and an account created in the platform, with authentication by ROeID or digital certificate.

REGES Online becomes an official source of information that can be used in the event of an employment dispute. The employee can prove that:

• the exact date of employment;
• the duration and nature of the contract;
• suspension periods;
• when the contract is terminated.

9.Conclusion

REGES Online is more than just a platform change – it’s a reform of the way employers manage labor relations. New features such as sick leave reporting add accountability as well as clarity.

It is essential for every employer to start preparations for the migration early: updating REVISAL data, training the team and organizing internal workflows. With good planning, the transition to REGES Online can be a natural step in modernizing the company’s administrative work.

In conclusion, REGES Online is not only an administrative tool, but also a form of modernization of the employment relationship, offering more transparency, access and control to both parties involved: employer and employee.

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